Open source is our beating heart and it’s something that fuels our work and our culture. It’s where we began. It’s where we’ll always be. Our vision is to become the trusted open-source data platform for everyone. We are a Cast of over 400 individuals (‘Crabs’) located across the globe. Why Crabs? Because we believe in thinking sideways. And right now, we’re looking for a sideways-thinking Executive Assistant, in Helsinki or Berlin, to support our EMEA team.
Our People team is responsible for looking after our workforce. That means everything from talent acquisition, engagement, and retention through to benefits administration and day-to-day human resources management.
At Aiven, we believe in taking very good care of our Cast of Crabs. So, our focus additionally includes numerous tech and community events and ‘shell-ebrations’. Our team members also set up and work with all kinds of Employee Resource Groups (ERGs), which are employee-led diversity, equity, and inclusion (DEI) initiatives.
Above all, people here are empathetic, communicative, and skilled in interpersonal relationships – and you will need to be too.
So, how do we become the trusted open-source data platform for everyone? By listening closely to our customers and taking action to ensure they achieve their business goals. You see, the software we create is merely a means of delivering value. Our thinking is customer-first. That’s why our customers are at the front and center of all we do. And in the spirit of sideways thinking, we’re by their side as well. Actively helping them solve their challenges. Collaborating. Sharing. And innovating. In other words, it really isn’t just about who we are. It’s about who our customers are – and where they want to be.
We want individuals who can embody our values of ownership, courage, and openness.
What does that mean in practice?
We take ownership of the problems we solve. What we do is about improving life for our customers, enabling them to meet their goals. So, we own our decisions and mistakes. Sometimes that takes courage. But we don’t falter – we take on challenges with confidence. And right at our heart is openness. We’re always open to new ideas – from wherever and whoever they come.
As the Executive Assistant, EMEA team, you will be at the heart of our organization, collaborating closely with senior leadership, including the Co-founders (CEO & CPO), CFO and VP People, to ensure the seamless operation of all organizational and administrative tasks. Your role is pivotal in representing our leadership members with professionalism, building trust through open and effective communication with stakeholders, and handling confidential information with the utmost care.
You will provide comprehensive organizational and administrative support to our leadership stakeholders, including tasks such as managing calendars across multiple time zones, arranging travel and accommodations, organizing meetings and offsites globally, and supporting agenda setting, documents, presentations, and communications. Your focus will be on enabling our leadership to excel in their work and concentrate on business execution by proactively managing their time and staying abreast of company-wide activities.
You will empower our leadership to shine in their roles, enabling Aiven to reach its business goals. You will thrive in this role by embracing new challenges with enthusiasm and maintaining high-quality standards in task execution, regardless of size or complexity. This position offers ample opportunities for professional development and growth as you contribute to the success of our team and organization.
Don’t worry if your experience doesn’t line up perfectly – we still encourage you to apply! We believe in investing in our crabs’ professional growth.
If you ask us what’s the best thing about working for Aiven, many will probably say it’s the high concentration of talent from around the world that we have here. Enjoy the agile environment of a hyperscale scale-up where you can truly make an impact and have fun while at it.
If you think Aiven is the place for you, send us your CV, and we’ll get in touch!
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Here at Aiven, all of our emails relating to recruitment come from an @aiven.io, @greenhouse.io or @eu.greenhouse.io domain and all of our interviews are conducted over video call or in person, our interviews will never occur over text or chat. If you’re unsure of the legitimacy of a job opportunity/offer pertaining to Aiven, please don’t hesitate to reach out to us at recruitment@aiven.io.
Aiven provides equal employment opportunities to all qualified employees and applicants for employment without regard to age, gender identity, national or ethnic origin, religion, sexual orientation, physical and mental ability, marital and family status or without regard to any other similar personal attributes. Aiven complies with applicable local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, training and any other terms and conditions related to employment.
At Aiven we are committed to providing reasonable accommodations for qualified individuals with disabilities or special needs in our working environment and job application procedures. We make all reasonable accommodations for persons with disabilities or who otherwise need support to thrive in the workplace. We are committed to continuously improving workplace accessibility. There is an option to request a discussion in the application process but if you have any questions before applying please write to us at recruitment@aiven.io.