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Manage approvals Limited availability

The Approvals page allows you to manage requests for Aiven for Apache Kafka® resources owned by your group. These requests can include claims for existing topics or requests to create new topics.

To manage approvals using Terraform and GitHub, see Manage approvals using Terraform and GitHub.

Requests flow​

Managing requests involves several key steps:

  • Request initiation: Users submit a request from the Apache Kafka topic catalog to claim ownership of an existing topic or create a topic.
  • Request visibility: All members of the topic's owning group can see the request on the Approvals page.
  • Review and approval: A group member reviews the request and either approves or declines it.
  • Completion: If approved, the requested change of topic ownership or topic creation is completed. If declined, the request is not implemented.

Key elements​

The approvals page displays the following key elements:

  • Topic: Name of the topic
  • Type: Type of request
  • Status: Current status of the request
    • Approved: Request approved and processed
    • Declined: Request declined. The topic is now available for another group to claim
    • Deleted: Request deleted by the requester
    • Failed: Request cannot complete the required action (for example, due to Apache Kafka cluster issues or connectivity problems)
    • Pending: Request awaiting approval or decline
    • Provisioning: Request in progress. The topic is being created on the Apache Kafka cluster
  • Requesting group: Group that made the request
  • Requester: User who submitted the request
  • Requested on: Date and time the request was made
  • Filters: Filter the list by type, status, requester, and group
  • Search: Search for specific topics by name

Approve or decline requests​

  1. Access the Aiven console, and click Tools > Governance > Approvals.
  2. Click a topic to open the Review request pane.
  3. Review the request details.
  4. Do one of the following:
    • To approve a request:
      1. Click Approve.
      2. Optional: Enter a message for the requester in the Approve create request pop-up window.
      3. Click Approve to confirm.
    • To decline a request:
      1. Click Decline.
      2. Enter a reason for declining the request in the Decline create request pop-up window.
      3. Click Decline to confirm.

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